About Scout Fair | Unit Booths | Leader Information | Prizes | Contacts | Turn-In Locations | Resources
Kroger managers allow units to sell Scout Fair coupon books in front of their stores. Units must register to reserve a time and location. Do not contact the store manager. Read the Kroger coupon book booth selling guidelines before registering. The registration link will be posted on Facebook.
- Kroger booths will be scheduled in four-hour blocks.
- Each unit will be permitted up to four Kroger booths during the initial registration period.
- Units who do not follow this policy will have their registration deleted.
- After February 3, 2019, at 11:55 pm, units can register for additional booths; be courteous to other units.
Units can sell coupon books at other locations given they have permission from store management and follow the store rules and regulations and the coupon book booth selling guidelines.
Kroger Booth Sign-up Booth Guidelines
Scout Fair coupon books are a brilliant way for units to raise money and prepare Scouts to earn their own way! The Scout Fair coupon book offers great savings for the buyer, while Scouts earn commissions for every $10 coupon book purchased. Buyers support the Scouting program while receiving hundreds of dollars in valuable savings from partners such as Dick's Sporting Goods, Buffalo Wild Wings, Luby's, Fuddruckers, Houston Dynamo/Dash the Houston Astros and many more. All units receive a 30% base commission for each $10 Scout Fair coupon book sold, for funds turned in on or before Scout Fair. Participate at Scout Fair with a booth and earn an additional 10% commission. Units can also take advantage of early bird turn-in dates offering 5%, 3% and 1% additional bonus commissions. In addition, your Scouts will qualify for prizes once they sell 15 coupon books. Please refer to the Scout Fair prize brochure for prizes and sales levels.
Sign up to Sell Coupon Books Turn-in Locations District Contact
Coupon Book Store Front Selling
Coupon book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmers markets, sporting events, or parking lots where units have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision-making, and participation. Scout Fair coupon book booths help Scouts:
- Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
- Connect - by establishing communications to business managers and obtaining permission to hold a booth sale; and
- Take action - by building confidence in themselves and their abilities, as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.
Scout Fair coupon book booths also help Scouts expand their sale goals and encourage them to go beyond friends and family for making sales. Before contacting a business, read the coupon book booth selling guidelines at businesses.
Coupon Book Selling Guidelines
Coupon Book Sales Booth Guidelines, Rules and Procedure
Scout Fair coupon book booths are direct sales opportunities which generally are located at retail stores, businesses, organization sponsored events, farmer’s markets, sporting events, or parking lots. Units must have permission to set up a table/booth to sell Scout Fair to the public. Booth sales are a joint responsibility; parents and Scouts should be included in planning, decision making and participation.
Selling coupon books help Scouts:
- Discover - by setting goals and seeking locations that would be beneficial to meet their goal;
- Connect - by establishing communications to business managers obtaining permission to hold a booth sale;
- Take Action - by building confidence in themselves and their abilities as they meet people, communicate effectively, and inspire others, discuss goals, deliver the Scout Fair message and make a difference in the world.
Guidelines to Obtain a Booth
- Obtain rules, regulations, and equipment supplied by the booth location organization.
- To submit a request for certificates of insurance go to www.shac.org/forms.
- Units will comply with local municipal ordinances and obey the Scout Oath and Law.
- Units are not limited to their district areas, but we recommend trying to sell in your district area first prior to traveling outside of your district area.
- Kroger Booths: Kroger has partnered again with the council. Kroger has continued to commit as title sponsor providing discount coupons in each of the coupon books. For questions, contact firstname.lastname@example.org.
Unit Scout Fair chairs are required to register for a Kroger booth through the link available at www.shac.org/scout-fair-leader-page/#Coupon-Books.
Violation of these policies may negatively impact future participation. Booths for all Kroger locations are confirmed and managed through the council. Do not contact Kroger managers directly; only units with confirmed Kroger locations may sell coupon books.
- Kroger booths are scheduled in four-hour blocks.
- Units will be permitted to register for up to four Kroger booths during the initial registration period. This allows all units to be given the opportunity to request at least one Kroger booth. The registration link will be posted on www.facebook.shac.org/shac.bsa.
- After the initial registration period, units can then register for additional Kroger booths.
- Please remember that each unit (pack, troop, crew, ship) needs to designate only one person to schedule the unit’s Kroger booth appointments, and the designated person can only schedule for that one unit. There is no exception to this rule. Booking by more than one person subjects the unit’s appointments to cancellation.
- All Kroger booths are pending council approval. A reminder email will be sent approximately 24 hours before your appointment. This email must be on-site during the booth sale and presented to the Kroger manager confirming the date and time slot.
- Units are responsible for confirming appointments. The best way to confirm a booth appointment in real time is to use the Genbook app available on Apple or Android, or use the Genbook system.
- Appointments need to be cancelled in Genbook to so another unit can use the spot.
- To cancel an appointment, use the Genbook system and click on “Manage an existing appointment” in the top right corner. Use the same email address that was used to original book the appointments. If you do not know your password, simply click “Forgot your password”, enter the same email address used to book the appointments, and follow the directions.
- Coupon books
- tables and chairs
- unit displays of activities and events
- Sales Banner / Posters. Scout made poster can have the greatest impact. Make sure post can be read from a distance of at least 15-feet.
- Appropriate clothing for the weather: coats, sunscreen, raincoat
- Snacks / drinks
- Canopy, if needed
Guidelines for Booth Sale
The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised.
BSA Guide to Safe Scouting policies must be followed. All participants must follow youth protection guidelines. Highlights include:
- Two-deep leadership on all outings required.
- No one-on-one contact between adults and youth members.
- The buddy system should be used at all times.
- Discipline must be constructive.
- Tour plans must be filled out, but are not required to be filed. www.shac.org/tour-plans
- Scouts must be in field uniform to identify them as a member of the Boy Scouts of America. Activity uniforms (Scout t-shirt) are not to be worn.
- The booth/table must be a minimum of 10-feet from the doorway and not block any customer’s entrance to the store. Scouts must stand next to the table and not step out in- front of a customer blocking their path in and out of the store.
- Tables must have a table cloth/covering and appropriate identification signage identifying the Scout Fair sales and the Boy Scouts of America.
- Only unit leaders or unit coupon book chair’s phone numbers may be provided to customers.
- It is up to the unit treasurer whether checks will be accepted by the unit for coupon sales, please determine this prior to booth sales. Have a cash box with change. Secure the cash box appropriately to avoid theft.
- Be sure to thank the store manager or business manager for allowing your unit to hold a booth.
- Say thank you to customers and non-customers.
- Tipping is not accepted; however, donations are accepted and must be turned in to council toward coupon book sales. Please make this clear with parents and Scouts.
Schedule Scouts in blocks no longer than one to two hours at a time. Try and rotate as many Scouts in the booth to ensure equal selling opportunity. Successful Booths typically have two to three Scouts at a time, but higher traffic locations with multiple entrances will require more Scouts. Encourage Scouts to be positive. Create scripted one-liners for the Scouts to use, “Support Scouts and get hundreds of dollars of value in coupons.” or if at Kroger, “Want to save on your purchase today?” Get creative, yet be truthful. Make attractive table displays. Display a unit goal poster and pictures of activities in which the unit has participated. Advertise your unit, its goal and how the funds will be used.
Ask parents to promote your booth sells on social media apps (e.g., Facebook, Nextdoor).
About Scout Fair
April 6, 2019
10:00 am - 3:00 pm
Scouts and the entire family will enjoy visiting hundreds of booths with fun activities and crafts, learning Scout skills, meeting new friends and tasting the delicious outdoor cooking. Meet leaders and Scouts from your neighborhood. Sample the amazing dutch oven creations and other delicacies in the outdoor cooking area. Watch demonstrations, interact with participating booths from our community partners and pick up free offers.
2018 Pictures 2017 Pictures 2016 Pictures
Scout Fair is open to the public and is free; NRG parking is typically $12. There are hundreds of activities at Scout Fair that the entire family will enjoy. Packs, troops, crews, ships and posts from around the council set up interactive booths to show our community what Scouting is all about, and to share Scouting skills with fellow Scouts and Scout leaders. Booths have typically included crafts, games, rope making, orienteering, obstacle courses, first aid activities, art, hobbies, gardening, leatherworking, music, nature activities, outdoor cooking, rope bridges, putt-putt golf, catapults and much more. Scouts and parents work together to set-up and run the booth. For more information regarding booth registration, ideas and rules and regulations, please refer to the leader information. Bring comfortable walking shoes and your camera. Share your Scouting memories with us on social media and remember to tag the Sam Houston Area Council.
Plan your day to capture the many activities at Scout Fair:
- Indoor booths - Visit hundreds of fun, hands-on activities and crafts
- Outdoor booths - Sample dutch oven creations and other camp food delicacies
- Scouting resource booths - Receive information about the council’s exciting programs
- Scout Shop - Shop for all of your Scouting needs
- Fleet - Sea Scouts demonstrate their unique boating opportunities
The Conservation Corner has exhibitors from a variety of businesses, non -profits and city, state, and federal agencies that display information and hands-on activities related to the natural sciences, resource stewardship, and animal science. learn how to have fun in the outdoors while offering service opportunities and ideas to help manage our resources for future generations. Areas of interest on display:
Geology and Natural Resources featuring fossil and mineral identification and hunting, gold panning, conventional and renewal energy exhibits, forestry and an opportunity to have your picture taken with TRex or Smoky Bear.
Area Parks and Museums featuring program and service opportunities as well as live snakes, insects and other critters.
Aquatic Ecology featuring Fishing’s Future Aquatic Ecology Arena with touch tanks with live marine critters, casting area to catch plastic fish, fishing knot tying as well as the ability to work on parts of A Bear Goes Fishing Elective, Fly Fishing, Fish and Wildlife Management, Soil and Water Conservation, Oceanography and Kayak Merit Badges.
The STEM areas feature demonstrations and hands-on activities related to some of the latest exciting developments in science and engineering as well as often overlooked technology that makes modern life possible. Exhibits include demonstrations on robotics, astronomy in the portable planetarium, welding, etc. The University of Houston Atmospheric Science truck will also participate in two instrumented balloon launches from their research instrumented truck. It also offers an opportunity to learn about careers in related areas.